The Fort Scott Community College Board of Trustees approved a contract with an outside janitorial service to clean the college's dormitories next year, along with various other bids and purchases during their regular meeting on Monday.
After some discussion, the board approved a one-year contract with JaniKing for an approximate total not to exceed $94,886. The cleaning expenses include labor, benefits, supplies and equipment. The board also accepted a bid for fuel and service to college vehicles, a bid for renovations to Arnold Arena, purchase of a new software program and buying a new vehicle for the college's fleet.
According to FSCC information, dorm cleaning and maintenance continue to be a priority for facilities and dorm staff. Summer cleaning schedule, staffing challenges and benefit expense continue to be factors for management. Upon review of historical expenses, JaniKing was contacted to submit a summer cleaning quote and an annual cleaning quote.
The projected annual expense for cleaning of the college's two dorms by the end of this year is $114,129. The college has spent more than $100,000 each year the last two years for cleaning of the dorms, the information said.
The initial expense for summer cleaning in the JaniKing proposal is $22,495. Starting in July, the monthly charges will be $6,230 for a seven-day cleaning schedule. Appropriate reductions in this charge will be made during times when cleaning is not required, the information said.
Estimated annual expense from July 1, 2011, to June 30, 2012, will be no more than $94,886.
FSCC President Clayton Tatro said he is pleased with the JaniKing proposal, adding it is a "unique opportunity" that will ultimately save the college money.
In other business, the board:
* Approved a bid from Pat Wood for renovation work to be completed in the men's and women's restrooms on the north end of Arnold Arena. Total cost is $8,846 for each restroom for a total of $17,692. Tax credits will fund the upgrades, Tatro said.
*Approved purchasing a software program called PX Web Query for $14,160. The program interfaces with POISE, the college's administrative database. The new software will offer easier reporting from nearly all departments. The web interface will allow department heads, office assistants and designated faculty to pull raw data from POISE quickly and then use Excel or other tools to analyze the data to make decisions. The software can be customized and allows administrators to grant a user access to only the data they need in their department on a daily basis.
*Approved the $19,949 purchase of a 15-passenger 2009 Chevy Express Van from Shepherd Team Auto Plaza.
* Approved a $21.95 bid from Larry's Auto Repair for service to college vehicles. FSCC will also continue to use Shell and Phillips fleet fuel cards for fuel needs.
*Heard a report on the Information Technology Department and its accomplishments this year and a report on census numbers in the college's two dorms.
*Approved a separation from chemistry instructor Kenneth Osborn, effective June 3.
*Took no action after an executive session.